Newquay Buddies Club

Admissions and Fees Policy

Newquay Buddies Club is registered with Ofsted; our registration number is _________. We provide care for 20 children between the ages of 6 and 13, primarily serving the children in the Newquay area.

Places are offered on a first-come, first-served basis. When all places have been filled, a waiting list will be established, with the following order of priority:

  1. Siblings of children already attending the club.

  2. Those requiring the greatest number of sessions/hours per week.

  3. Children of local schools.

  4. Sibling of children who live in the area attending other schools.

Registration

When an enquiry regarding places is made, parents or carers will be given all the relevant Club information, including:

  • Information regarding availability of places

  • Details of the Admissions and Fees policy 

  • Registration form, medical form, parent contract, booking form, privacy notice, photo permission form

  • Behaviour Management policy

  • Complaints policy

  • Club Handbook

If a place is available, the parents and child will be invited to visit the club for an induction. The child will be able to attend the Club as soon as the completed forms are received.

If no places are available, the parent will be informed and the child’s name added to the waiting list. As soon as suitable places become available parents will be informed.

Booking procedure

Parents must complete the necessary paperwork, ie contract, registration, medical, privacy notice, booking and photo permission forms, before their children can attend the club.

  • Permanent place:

Once booked, if a child does not attend for any reason, you will still be charged for this place. If you wish to cancel the place altogether, one month’s notice in writing is required.

  • Temporary booking:

We will accept temporary or occasional bookings as long as there are places available. If a temporary place has been booked and is no longer required, the club must be given 48 hours notice. If notice is not given, the place will still be charged for.

Fee structure

Fees are charged according to the activity or tuition booked

  • Fees are payable weekly in advance.

  • Fees can be paid online (clubs) by electronic transfer, cash or direct debit.

  • There is a charge of £20 for late collection, which will be added to the next invoice.

  • Fees are charged for booked sessions, whether the child attends or not.

Payment of fees

Fees are reviewed annually. The Club will consider requests for variation to payment terms on an individual basis. Anyone making these requests should contact the manager at the earliest opportunity. Any queries regarding fees should be directed to the manager.

If fees are not paid, the Club will write to the parent or carer, requesting payment. If the parents or carers are having difficulty making the payment on time we recommend that they arrange a meeting with the manager as soon as possible.

Where there is no explanation for repeated late payment, the manager will contact the parents or carers to discuss payment options. The manager may issue a formal warning to the parent or carer informing them that continued late payment will result in their child’s place at the Club being withdrawn.

If the fees remain unpaid after all the above options have been explored, the Club may have to cancel the child’s place. 

 

Refunds and Cancellation

48 hours cancellation must be given to receive a refund. For further details of our refunds and cancellation policy please read our terms and conditions or contract with parents

 

 

 

This policy was adopted by: Newquay Buddies

Date: 21.07.2025

To be reviewed: 21.07.2026

Signed: Ana Garcia Presedo       Owner